Job Description: Production Manager

PRE-PRODUCTION

• Assist director in solicit crew chiefs.
• Review the production budget with Director and Operations Manager and manage the budget throughout the production period..
• Obtain production job descriptions and other forms from Operations Manager.
• Set up Production Calendar with Director and Operations Manager. Ask Director to add rehearsal schedule to the calendar once he or she knows conflicts, etc. from actors.
• Meet with crew chairpersons individually or together and give them job descriptions, budget reports, program bios, production calendar and all other production forms.
• Review budget allotments with crew chiefs and emphasize the importance of staying within budget. Provide crew chiefs with tax-exempt information and numbers and request they use them. Crew chiefs should maintain a running total on their budget and must consult you if they feel they need additional dollars to complete their job.
• Coordinate with Operations Manager about show logo used for publicity and teeshirts.

AUDITIONS

• Confirm with Operations Manager that scripts have been ordered and will be available prior audition dates.
• Coordinate with Director and Operations Manager that audition forms, scripts, pencils, camera, and other materials are ready for auditions.
• Assist Director and Stage Managers at auditions.
• Prepare a contact sheet of cast and crew with template provided by Operations Manager. Distribute contact sheet to Director and crew chiefs. Provide stage manager with contact sheets to be distributed to cast members.
• Gather names of potential crew members from audition sheets and pass them on to the crew chiefs. Pass audition sheets on to Operations Manager so information can be added to ACT data base.
• Arrange with Operations Manager for copies of Prompt Books and distribute them to those needing them.

REHEARSAL PERIOD

• Meet individually with crew heads to make certain all technical aspects are being handled .throughout production.
• Review publicity schedule with Operations Manager and develop any special target marketing for the show.
• Obtain completed program bio forms from crew chiefs and return to Operations Mana-ger by deadline.
• Coordinate with Operations Manager on having teeshirts made and developing an order form. Make sure crew chiefs get forms for themselves and crew members. Give forms to Stage Manager to distribute to actors.
• Oversee collection of forms and ordering of shirts. Turn money in to ACT office.
• Arrange for cast parties, either in-house or somewhere other than ACT. Prepare and distribute reservation forms at rehearsal hall and, after load-in, at the theatre. Oversee collection of forms.
• Post notices for parties and T-shirts on bulletin board in ACT workshop and in dressing room area in theatre.

IN THE THEATRE

• Provide cast party permission slips for all participants under 21 years of age. Collect slips once they’ve obtained parent and sponsor signatures.
• Confirm arrangements and number of reservations with cast party caterers

PERFORMANCE NIGHTS

• Make sure parties are set up and arrangements are made to meet caterers, etc.
• Arrange for lockup of ACT workshop after cast parties.